Personal Assistant

General Information

Date Published

04-Jul-2025

Advertising Ends

13-Jul-2025

ID#

12506

Role Type

Admin & Office Support

Work Type

Permanent Full-Time

Workplace Type

On-site

Country

New Zealand

Location

Auckland

Position Description

Ata whakaarohia tō āpōpō | Imagine Tomorrow with Us

At Fonterra, we want everyone to feel they can be themselves.

Whether you're early in your career or ready for your next step, Fonterra offers a unique opportunity to grow with a global dairy co-operative that values care, collaboration, and contribution.

Owned by New Zealand dairy farmers and supported by a dedicated team, we are all working together to create a better future. Imagine tomorrow with us, where your career can grow, and you can create positive change.

Mō tēnei tūranga | About the opportunity

We are looking for an experienced Personal Assistant to become an instrumental member of our senior leadership team in our finance division. If you enjoy variety in a fast-paced environment, then this is your opportunity to demonstrate your initiative, excellent attention to detail and administrative skills whilst supporting our Director FP&A and Finance Director of Ingredients and their senior lead team.

You will play an important role in the overall smooth running of the function and provide high quality, tailored personal assistance and administrative support to enable the lead team to manage demands and to facilitate the most efficient and effective use of their time, allowing them to focus on strategic priorities.

Your days will be varied, where multi-tasking and juggling unpredictable requirements are commonplace however you will be part of a friendly and inclusive team that will work together and truly make a difference.

Keys responsibilities include:

Efficiently schedule meetings within FP&A, Ingredients, and with senior stakeholders, including members of the FMT (Fonterra Management Team).
Coordinate complex travel arrangements, ensuring seamless itineraries and necessary approvals.
Manage budgets and expenses, including accurate reporting of accruals, purchase orders, and cost centre activity.
Act as a key liaison between the Director of FP&A and Ingredients and internal/external stakeholders, ensuring clear and effective communication.
Handle sensitive and confidential information with the highest level of integrity and discretion.
Prepare detailed agendas, accurately capture minutes, track action items, and document key decisions made during meetings.
Ensure the Directors are fully prepared for all meetings and engagements by organising and delivering timely correspondence, briefing papers, and presentations.
Draft, review, and edit documents, reports, and presentations to ensure accuracy, clarity, and a high standard of quality.
Plan, organise, and coordinate meetings, conferences, and business functions as required, ensuring all logistics are efficiently managed.
Foster strong communication and teamwork within the Personal Assistant and Executive Assistant communities, promoting shared goals and ensuring mutual support.

Mōu | About you

We are seeking someone who takes ownership with confidence and thoughtfulness, anticipating needs and delivering proactive solutions. Strong communication skills are essential, as you’ll interact with stakeholders across all levels of the business. Curiosity and collaboration are at the heart of this role, so we value a proactive approach to learning and a Good Together attitude that aligns with our values.

While we’re open to looking at people from all kinds of industries, businesses and organisations, Fonterra is a busy and complex organisation, so if you have experience in navigating complexity in a corporate environment that’s going to be an added bonus.

Skills and attributes include:

Bachelor’s degree in business administration, communication or a related field is preferred.
Minimum of 10 years’ experience as a PA or in a similar role, preferably in a global corporate environment.
Exceptional organisational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team.
High level of professionalism and discretion.
Strong problem-solving skills and attention to detail.
Well-developed relationship management capability including the ability to build strong internal and external networks.

Ngā Uara | Our Values

At Fonterra, our values of Good Together, Better Every Day, and Every Drop Counts, are for everyone – no matter your background, identify or experience.

These values guide us in delivering exceptional outcomes for our farmers, customers, communities, and each other.

Discover how your values align with ours by taking our Values Quiz

Tā mātou oati | Our Commitment to You

We care for our people globally. Our comprehensive benefits support your well-being, development, and work-life balance:

Fair and equitable pay
Health and well-being programs (medical, mental health support)
Professional development opportunities
Career growth support
Work-life balance options (flexible/hybrid working where possible)
Employee recognition
Support for community involvement and cultural connection

To learn more, visit Fonterra Careers

Tātou Tātou | Join Us

Does this sound good to you? Come join us - bring your whole self, and let's solve for better together. You, me, us together.

Applications will close on 13 July.

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Fonterra Home Page

General Information

Position Description